Sonar Bookends Professional
page 5

Generating the index

Sonar Bookends Professional is so easy and generates an index so quickly that you can create the index anywhere along the document-production phase. Creating a draft is simple and fast, making it possible to create a draft, or many drafts, for proofing.

Once you have created or opened a word/phrase list, sorted the word/phrase list, and managed the entries, you need to instruct Sonar Bookends Professional on how to build the index. Do this by clicking the right-most button on the palette or choosing index > make index. This will prompt the make index dialogue box shown below.

Figure 11 Once you have opened or created your word/phrase list and exported the page information from QuarkXPress or PageMaker, you can go directly to the make index process, or you can do pre-processing such as sorting and level generation.

From the make index dialogue box, choose the settings that will generate the type of index you need. Here are some of your options:

• The first radio buttons enable you to define a single file or an entire folder of supported file types, such as PDFs.
• If you have a document with chapter names, you many include this information.
• Multiple level enables the multi-level feature and adding the checkbox for smart will ensure that all levels of an entry are found on the same page.
  (For example; If your document contained Motor Vehicles, Ford, and Escort, the smart feature would make sure that Escort was only indexed if the terms Ford and Motor Vehicles were on the same page as Escort.)
• Previewing the hit — a match between your word/phrase list and its occurrence in your document — is very helpful for obscure words where you may need to see how it is used to decide if it should be included. Preview mode can be interrupted and restarted at any time. Also, the choices made in preview mode are saved and can be applied automatically to future indices

Page number and ranges In the resulting index, you may predefine the format of the page numbers that will be returned. You may choose to separate the page numbers with commas or tabs. Using the tab feature will provide you additional formatting options so that you can set the alignment of the page numbers using tab stops within your final application.

For instances of multiple occurrences, such as the word magazine appears on pages 1, 2, 5, 8, 9, 10, 11, 12, and 16, you have additional options for this handling. If you choose, this range could be displayed as: 1-2, 5, 8-12, 16. Optionally, you can disable this feature so that each page number is displayed (as I first typed it).

If intend to use a tab (or other leading character) before the actual page number (range), you can type that character into the field provided. Refer back to figure 1 for an example of where my page numbers where preceded by a tab character enabling me to set a tab stop to the right margin with a dotted-line tab.

Figure 11 From the Sonar Bookends Professional manual, I pulled this sample of an index that uses a comma as the leading character and each page number recorded separately.

1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9

If you enjoy our articles, click here to subscribe.
Free JavaScripts provided by The JavaScript Source