Sonar Bookends Professional
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The resulting list in Index/TOC dialogue box is ready for post processing. From here, choose file > save and choose a destination for your raw index. Now launch your preferred publishing application — be it Word, PageMaker, QuarkXPress, or any other application — import the text, format it, and your index is complete.

Figure 15 When Sonar Bookends Professional completes the page-number mapping, you save it as a text file, ready for import into your preferred publishing application.

Of course, it makes the most sense to import the index into the same document that contains the text which you are indexing, but it's not crucial. Here again, you could publish the index in any application, save it as a PDF, and then using Acrobat's merge PDF option, bring it all together under one file structure.

Figure 16 The text file is not special in any way — except that you didn't have to create it manually. It will behave in the expected manner and is ready for you to apply whatever text formatting you choose.

Let's review

Ok, so we've covered all the bases (well, the better part of the bases), let's do a quick review.

Install and launch Sonar Bookends Professional (be sure to also install the XTensions or Add-in modules into your publishing application).

If you are using QuarkXPress, launch the application and choose sonar > export to sonar to produce a word/phrase and page number map.

Choose file > new word/phrase list and begin typing words/phrases into the resulting dialogue box; or file > open word/phrase list and navigate to a word/phrase list that you already have.

Choose pre-processing options from the index menu (first/last name reversal), sorting, and the like.

Return to Sonar Bookends Professional and choose index > make index (or click the index button on the palette).

Navigate to the file you generated during the export to Sonar process and click OK. Alternatively, navigate to a PDF and click OK.

Save the resulting file (file > save). This is the completed index and it should match the defined styles that you preset.

Import the index file into your chosen publishing application. Apply styling as desired.

Creating a table of contents

Documents that require an index very often also mandate a table of contents (TOC). Similar to an index in that the reader is lead to specific page numbers within the document, a table of contents usually appears at the front of the document and the index at the back. Also, tables of content rarely (if ever) are sorted in any manner other than consecutive page numbers.

A table of contents also is generally a collection of chapter and section headings, not individual words or phrases, though you as the creator can break with tradition and do anything you like. Given this, an easy and obvious method of collecting information for the table of contents, is by collecting the text with specific style sheets applied.

Figure 17 Sonar Bookends Professional also has TOC capabilities and they're easy to access. Just choose index > make table of contents.

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